LeBoeuf Little League

September 13, 2007

The LeBoeuf Little League held their monthly meeting at the Waterford Boro Building. Rod Smith called the meeting to order at 7:35 pm.

ATTENDANCE: Stuart Carr, Jeff Kuzma, Dave Shields, Ed Vorpagel, Louie Decker, Greg Roberts, Brian Webster, Garry Sargent, Rod Smith, Mike Falk, Darlene Haibach, Bob Young, Mark Rose, Steph Mitchell, Brian Mitchell, Brian Smith, Mike Herring.

SECRETARY: Minutes were read and approved by Mike Falk and seconded by Stuart Carr.

TREASURER’S REPORT: See attached report. Report was approved by Greg Roberts and seconded by Ed Vorpagel.

SPECIAL PROJECTS: All set for the candy bar fundraiser for next season. We need to get the signs down from all the complex fields and put them in storage for next year.

PICTURE COMMISSIONER: May 3, 2008.

BASEBALL COMMISSIONER: There is one team made up of 11, 12 and 13 year olds for a fall ball team. They are playing double headers on Sundays.

SOFTBALL COMMISSIONER: Jeff, Brian and Stu, sent a letter to all parents of kids under 9 to ask for volunteers to help run next season’s clinics. They received no responses. Jeff is working on getting gym time reserved for the clinics for next season.

UMPIRE COMMISSIONER: Greg found a detailed sign up sheet from Jim Dylewski that will be helpful for next year.

PUBLIC RELATIONS: Garry Sargent and Mike Herring met our state representative, Joe Hornaman, at the Fair and they discussed the need of the league getting it’s tax-exempt number straightened out. Joe said he would have Joy Greco contact Darlene and they would work on this tax-exempt number.

TOURNAMENT COMMISSIONER: Need to build a committee if we are to host any district play here. Once we hear from Tom as to when we need to decide about hosting for next season, a vote will be taken.

SCHEDULING COMMISSIONER: No report.

UNIFORM COMMISSIONER: 63 pairs of pants still need to be returned. No refund will be given after the November meeting.

FIELD MAINTENANCE: No bids yet for field repair. Pond silt will be delivered to Summit on 9/14/07. Bids will be gotten from Wander, Ward, Ray Showman Jr, Dale Zimmer and Jim Brozell.

EQUIPMENT MAINTENANCE: Need to figure out what equipment is still outstanding. Need to find a storage building for equipment, to avoid mold and must. There was some confusion with Championship Awards and invoices. We will straighten that out for next season.

INSURANCE COMMISSIONER: No report.

OLD BUSINESS: Jeff Herman could not help with tax-exempt number. Nominations for next season’s officers are attached.

NEW BUSINESS: Rod received a letter from LL, if we have a budget over $25,000 we need to file a tax return form 990. On this form it was noticed that there was a tax number, Darlene will call the IRS and try to cancel the old number and begin using the new number. Need to work on getting money put back in the State Tournament Fund. It was discussed to perhaps put left over pant money in this fund and transfer $1,500 from regular balance to state fund. We will develop a formula for all future teams that head off to district or state play that requires the use of this money. There will be a percentage set up for gas, hotel and meals for each "player", not family. The league has not yet received money from LL for their travel to play states. Perhaps that money will also be put in the state fund. A check was made out to Kip Miller for repair of the pump house. A motion was made by Stuart Carr to open a PO BOX for LLL; this was seconded by Dave Shields. A vote was taken, all in favor. Darlene will obtain the box. The league discussed perhaps allowing $9,000 for field repair.

Need to invite John and Fern Carr to the October meeting to present them with our thank-you gift. Darlene will arrange a basket off summer goodies. A motion was made by Jeff Kuzma to get gift cards for $200 gas card from Heards, $50 Hotel gift card, $50 Sugar n Spice gift card and $200 mall gift card, seconded by Ed Vorpagel. A vote was taken all in favor. Garry also has t-shirts for them as well.

NEXT MEETING DATE/TIME: October 11, 2007 at 7 pm.

ADJOURNMENT: A motion was made by Mark Rose to adjourn the meeting at 10:10 pm and this was seconded by Brian Mitchell.

President: Garry Sargent

Vice President: Jeff Kuzma, Mike Herring

Secretary: Steph Mitchell

Treasurer: Darlene Haibach

Baseball Commissioners: Mark Rose, Mike Falk, Brian Webster and Louie Decker

Softball Commissioners: Bob Young, Ed Vorpagel, Stuart Carr, Brian Mitchell, Jeff Kuzma.

Equipment Commissioners: Randy Amon, Ed Vorpagel, Frank Conti.

Public Relations: Garry Sargent.

Special Projects: Bob/Brenda Young, Mark/Laura Lockhart, Steve/LouAnne Krolczyk, Paul Peters and Jeff Yost.

Umpire Commissioners: Val Rose, Greg Roberts, Garry Sargent.

Insurance Commissioner: Shelli McCall, perhaps Jen Bell.

Tournament Commissioner: Garry Sargent.

Picture Commissioner: Mike Herring

Scheduling Commissioner: Shelli McCall

Uniform Commissioner: Brian Smith, check with Jen Bell, Tammy Cass.

Field Maintenance: Dave Shields, Kevin Litz, Kevin Brown, Lou Decker, Trevor Donnell, Steve Yovich, Troy Cass, John Carr.

Concession Commissioner: will be decided if we host district play.

People to contact for possible positions: Lou Anne Krolczyk, Tammy Cass, Gary Dahn, Jen Bell, Kerri Wolfram, Melanie Vogt or anyone interested in helping out the wonderful organization, so we can continue to support our community and grow as a league.