LeBoeuf Little League

May11, 2006

The LeBoeuf Little League held their monthly meeting at the Waterford Boro Building. Rod Smith called the meeting to order at 8:37 pm.

ATTENDANCE: Darlene Haibach, Mike Falk, Stuart Carr, Mark Rose, Garry Sargent, Rod Smith, Steph Mitchell, Kevin Litz, Jeff Kuzma, Paul Peters, Jeff Yost, Joe Welch, Ed Vorpagel, Brian Webster, Jeff Jones, Rich Goodenow, Mike Hering. Guest: DEP representative, Gary Mechtly.

SECRETARY: The minutes were read and approved by Mike Falk and seconded by Jeff Yost.

Gary Mechtly is willing to walk through the complex to go over mowing questions. Darlene will contact Gary Waite to give him the date of May 19th 6 pm to meet at the complex to do the walk through. DEP has no concerns at this point and time. DEP wants a walk through to be done yearly. Waterford Recreation Association owns the property at this point and time. Waste Management is doing the work that they are responsible for. A set of plans will be ready at the end of May by Waste Management as to who is responsible for what at the complex. DEP did indicate that there is no problem with LLL putting in posts for dugouts. There are no concerns with fields #1 and #2. There is concern by field #3 with regards to wetlands and we are to stay away from this area. A biologist is to look at that area.

TREASURER’S REPORT: Income $2,940.50, Expenses $12,597.83, Approved by Paul Peters, seconded by Rich Goodenow.

SPECIAL PROJECTS:

    1. Stromboli’s: between 8,300-8,500 sold. $1.20 profit on each one sold. (.50 to go toward umpire travel expense). Pick up day will be 5/20 at the Elementary School from 8-12. All coaches will be given a specific time to pick up there team stromboli’s.
    2. Sponsorship: All sponsorship money in except J&S, which is fine.
    3. Fund Raiser$: All turned in!!!!
    4. Pulako’s candy bars; Jeff Jones is resigning from this position next year. Need someone to fill this position.

PICTURE COMMISSIONER: Picture Day went extremely smooth. Will try to pass out pictures at the Stromboli pick up day of May 20th. Mike will get all sponsor plagues together as well. Need to pay the school $60.00 for the use of the gym.

PUBLIC RELATIONS: Country Fair is going to donate $150 towards the boy’s tournament and would also like to sponsor a team next year. Web site doing well. Scores are being posted.

BASEBALL COMMISSIONER: Rich Goodenow will coach the senior league team. T-ball starts next week. All other age groups have started and games are going smoothly.

SOFTBALL COMMISSIONER: Games have started and going well. There is an issue with the Senior Girls. They have no teams to play and therefore would not qualify for district play. Must have 12 games scheduled and play 50% or six games to qualify. Will have to look into this situation for next season.

UMPIRE COMMISSIONER: Jim not present, no report. The schedule is on the web site, please contact Val or Greg when changes are made, as the web site does not get updated. Umps are still needed.

TOURNAMENT COMMISSIONER: Check with commissioners regarding tournament play. Garry’s tournament has 9 teams right now with 4-5 teams still intending on participating. The cost is $75/team. Wal-Mart and Lowes both have grants available but we need tax-exempt # to apply.

SCHEDULING COMMISSIONER: No report. All going well.

UNIFORM COMMISSIONER: Brian Smith reported that there were very little problems with the Uniform order. The deadline was met. A motion was made by Jeff Yost to have District Uniforms done by Championship Awards, (using same logo) and was seconded by Darlene Haibach. A vote was taken and all were in favor. Brian has about 150 pair of pants with small holes; he will try and find someone to repair them for a minimal cost.

FIELD MAINTENANCE:

    1. There is now running water at the Summit Complex.
    2. Mats were put up on the backstops to avoid damage from pitching machines.
    3. Field #5 at the Waterford Complex will need some new grass put in.
    4. Will check out kitty litter cost versus oil dry cost and purchase whichever is more cost efficient.
    5. Mowing going great, takes approximately 4 hours to do 4 fields. Mike Hering and Kevin Litz have been mowing recently.
    6. Bench was put in at field #3 at the Summit Complex, dug out still in the works.
    7. Pipe put in at the Robison field.
    8. Coaches do round up on own fields and submit bill to the league.
    9. Driveway gate at fields 4 and 5 will be measured when walk around with DEP is done.
    10. Bruce Coffin will handle dust control.

EQUIPMENT MAINTENANCE: Need to find out at the Erie Sports Store if we have an account under LeBoeuf Little League or Fort LeBoeuf? 10 new bats were bought for softball and 10 new bats were bought for baseball and were distributed to the appropriate teams.

INSURANCE COMMISSIONER: Joe submitted all information; we still owe $681.90 by June 2, 2006. The liability insurance form is now available to distribute to the all the schools for open gym coverage. The league has insured the new tractor through State Farm. It is insured for $12,000.00 with a $250 deductible. The premium cost will be $189.00. A motion was made by Mike Falk to give a check to Jeff Yost to pay the premium, seconded by Rich Goodenow, all were in favor.

OLD BUSINESS:

    1. Will check into Vo-tech for the possibility of dugouts being built for next season.
    2. Tax-exempt status is still in process.
    3. Red Shields trailer needs removed will check to see when Dave can get the shelves. Trash will need cleaned up once trailer is removed from site. Contact Doug Brace when trailer is ready to be pulled out.
    4. All yellow piping is done at the Mill Village Field

NEW BUSINESS:

    1. There was approximately $1,100.00 worth of t-shirts sold at picture day. ($635 pd on site and $525 orders placed)
    2. Garry order approximately 30 polo shirts for district play.
    3. Rod Smith will send thank you to the Fair Grounds for the use of the fields.
    4. Teams should put garbage cans by the road Wednesday night for trash pick up.
    5. The port-o-potty at field #5 at the Waterford Complex blew over, will contact company to clean and set again.
    6. Need to post speed limit sign if this becomes a concern.
    7. Post fundraiser position on the web site for Pulakos candy sale.
    8. Post scheduling position for next season.
    9. Post Sponsor position for next season.
    10. Minor Girls District Play needs committee’s developed for director, concession, field maintenance, dispute judge, umpires
    11. June 2 at 9 pm at the Boro Building will be the coaches meeting to pick district teams.
    12. Will contact Tom Roberts about the possibility of having 9-10 year old girls district play at Summit Township Fields as electric and running water would be essential for the tournament.

NEXT MEETING DATE/TIME: June 8, 2006 at 8:30 at the Waterford Boro Building.

ADJOURNMENT: A motion was made by Kevin Litz at 12:15 to adjourn the meeting, seconded by Jeff Kuzma.

Submitted by: Stephanie Mitchell/Secretary